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Senior Property Manager - LV

January 11, 2013 - February 25, 2013
Location:Las Vegas, NV
Exempt/Non-Exempt:Exempt
Employment Type:Full Time
Department:Las Vegas Region
Description:Harsch Investment Properties is a dynamic, expanding real estate investment, development and management company, which owns and operates more than 100 properties throughout six Regional offices: Portland, Seattle, San Francisco Bay Area, Sacramento, San Diego and Las Vegas. The portfolio consists of over 21 million square feet of Office, Industrial Flex, and Retail commercial properties with over 1,000 Multi-Family housing units.

Harsch is an Equal Opportunity/Affirmative Action Employer.
Duties: ESSENTIAL FUNCTIONS
Management & Operational Activities - Assists the Portfolio Manager and/or Assistant Vice President in the overall management of the properties to increase the value of assigned properties by creating and implementing a comprehensive management and leasing plan as follows:

• Develop and maintain an in-depth working knowledge of the property, including physical condition, mechanical, structural, etc.
• Prepare and/or maintain files for each assigned property that provides information on buildings, utilities, contractors, contracts, emergency procedures, property insurance, and other information necessary to operate each property.
• Prepare and track annual budgets, business/leasing assumptions and quarterly reports for assigned properties to meet financial obligations.
• Prepare annual CAM reconciliations.
• Review operating statements and aged receivables on an on-going basis and resolve discrepancies as required.
• Develop and implement tenant relations program with team that responds to the needs of tenants.
• Administer Tenants’ and Landlords’ compliance with terms of the Lease.
• Administer Tenant Defaults with the terms of the Lease/company policy and procedures timelines.
• Inspect properties on a weekly and monthly basis for maintenance and tenant compliance measures.
• Keep Certificate of Insurance documents updated for all tenant and vendor contractors.
• Investigate accidents, vandalism, property damage, etc. as required. Review situation, write and submit reports to Corporate Risk Management. Discuss insurance issues with appropriate in-house personnel. Authorize repairs and mobilize vendors.
• Contract with vendors regarding property operations i.e.(but not limited to) landscaping, HVAC, grounds sweeping, sparking lot storm drain cleaning, electrical, plumbing, trash, etc. Follow appropriate bid process, review information and analyze and award contract utilizing proper in-house signing authority procedures
• Obtain bids for capital jobs or tenant improvements, and prepare appropriate spending approval forms (MSC) for signature by supervisor prior to awarding the work; prepare contracts for signature thereafter (AIA when over $50K).
• Obtain labor and material releases from contractors and post notices of Non-Responsibility as needed for any Tenant Improvement or capital work
• Conduct move-in and move-out suite inspections with tenants prior to occupancy or upon expiration of lease, and complete related paperwork for security deposit refunds or closing out a tenant account on a timely basis. Communicate and prepare space for turnover (i.e. janitorial, painting, carpet, utility (gas/electric) changeover(s), ordering of Park specified signage etc.).
• Negotiate and prepare lease agreements using approval authorities designated by the company. Prepare lease analysis documents for proper approvals.
• Maintain and track lease rollovers (Lease Status Report) or projects for pending transactions and items requiring follow-up. Utilize company procedures and tracking methods to meet internal audit requirements.
• Represent Landlord’s interest in leasing transactions, staying abreast of current market conditions in order to achieve highest occupancy possible.
• Assist with special projects, involving research and analysis, as requested by supervisor.

Qualifications:QUALIFICATIONS
EDUCATION:
• College degree preferred and/or 10+ year’s property management experience handling property maintenance & repair, tenant improvements, tenant complaints, vendor contracts, lease administration and enforcement.
• Minimum of 15+ years experience in commercial/office and/or retail real estate industry.
• Minimum of 5+ years experience as an administrative/accounting role.

SKILLS:
• Knowledge and understanding of real estate law, finance and accounting procedures.
• Strong ability to interpret lease documents, as well as strong analytical skills.
• Efficient computer skills necessary with knowledge of property management software systems (Yardi experience preferred).
• Excellent customer service and tenant relation skills.
• Strong supervisory skills and experience working with property leasing staff and outside contractors.
• Oversee day-to-day activities meeting their deadlines and priorities (i.e. accounting time lines, ensuring the accuracy in new tenant set-up, coding and data entry of payables, work order time lines as it relates to tenant service, etc.)
• Supervise on-site property team members ensuring internal tasks and projects get completed on time.
• Extremely strong organizational skills, attention to details and ability to remain composed and flexible.
• Self-motivated with ability to follow-through and exercise good judgment; creative and resourceful.

LICENSE OR CERTIFICATE REQUIRED:
• Valid Drivers License and registered automobile
• Brokers License – Optional
• Certified Property Manager – Preferred


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